How Do I Approve / Reject Time Off Requests

As a time-off approver, you will review and approve or reject time-off requests for staff members assigned to your account.

When a staff member submits a time-off request, it will be set to pending. You and any other approvers assigned to the staff member will receive an email notifying you that the time-off request is pending approval. The guide below shows you how to approve/reject a time-off request in Timemarker.

If you are unable to complete any of the steps in this guide, you can use the Submit a request button at the top right of this page to contact our team for help.

1. When logged in to Timemarker, an alert at the top-right will appear if you have any actions to complete. Clicking the Alerts Icon shows you how many time-off requests are pending approval, if any are outstanding. Clicking this text will take you to the Time Off Approvals page. This page can also be accessed from the menu by clicking Approvals and Time Off Approvals. 

   
   
    

2. The table shows all time off requests pending approval by default. You can limit the list by month by toggling the For Month selector and selecting the month you want to view. Each column displays basic information for a pending time-off request. Clicking any of the first three column headings lets you sort the results by that column. 

   
    

3. If the time-off request overlaps with any other time-off request, a view icon will be displayed in the conflict column. Clicking the view icon opens a new tab that displays the time-off request and any other staff with requests for the same date.
   Only staff approved by this time-off approver will be displayed in the conflict popup. 

   
    

4. For each listed time-off request, select Approved or Rejected accordingly.

   
    

5. When Rejected is selected, the Rejection Notes box becomes available, and you can include a reason for rejection. When a time-off request is rejected, it will be deleted. The staff member will receive an email notifying them that their time-off request has been rejected, including the rejection note. 

   
    

6. Click Save at the bottom of the page to approve/reject any updated time off requests. 

   
    

7. You can view approved time off requests by changing the filter from Unapproved to Approved. Approved time off requests can be rejected by setting the toggle to rejected and clicking save.