How Do I Approve / Reject Timesheets

As a timesheet approver, you will check and approve/reject timesheets for staff members assigned to your account.

When a staff member completes a timesheet, it is set to pending. You will receive an email to indicate that the timesheet week is pending approval. You can approve or reject the timesheet directly from the notification email. The guide below will show you how to approve/reject a timesheet in Timemarker.

If you are unable to complete any of the steps in this guide, you can use the Submit a request button at the top right of this page to contact our team for help.

1. When logged in to Timemarker, an alert at the top-right will appear if you have any actions to complete. Clicking the Alerts Icon shows how many timesheets are pending approval, if any are outstanding. Clicking this text will take you to the Time Approvals page. This page can also be accessed from the menu by clicking Approvals / Timesheet Approvals. 

   
   
    

2. The table shows all timesheets pending approval by default. You can limit the list to a specific week by toggling the For Week selector and selecting the week you want to view. Each column shows basic information for each pending timesheet. Clicking any of the first four column headings lets you sort the results by that column. 

   
    

3. Click the View Icon to see the selected week's items, time recordings and notes.

   
    

4. For each listed timesheet, select Approved or Rejected accordingly.

   
    

5. When Rejected is selected, the Rejection Notes box becomes available, and you can include a reason for rejection. When a timesheet is rejected, the week will be unlocked. The staff member will receive an email notifying them that the timesheet has been rejected, along with the rejection note. 

   
    

6. Click Save at the bottom of the page to approve/reject the selected timesheet weeks. 

   
    

7. You can view the timesheets that you have approved by changing the status from Unapproved to Approved. Approved timesheets can be rejected by toggling to rejected and clicking save. 

   
    

8. Once a user’s timesheet has been approved, that user will see Timesheet Approved on their timesheet: